Submit the completed graduation application by the dates listed below:

Application Deadlines:

• Spring – January 30th by 5 pm
• Summer – July 19th by 5 pm
• Fall – September 13th by 5 pm

Dates subject to change

All graduation applications and surveys can be found on My.NCWU.EDU

Students should submit a completed graduation application to the Office of the Registrar to initiate the graduation process via my.ncwu.edu . Once the application is received, your record will be audited.

Requirements for Students to be allowed to march in the Commencement Ceremony:

• Only if he or she has completed all requirements for the degree and has a cumulative grade point average (GPA) of 2.0 or higher and a GPA in the major of 2.0 or higher at the time of Commencement.
• A student whose application for graduation was approved but, due to failing a course or receiving an incomplete grade in coursework for the current semester, may be permitted to march in the Commencement Ceremony as a “participant” if the student has no more than six (6) semester hours of credit remaining to be earned for degree completion.
• Students may march at Commencement only once for any degree earned
• Students who are approved for graduation but do not graduate or are marching as a “participant” must submit a new application for the next graduation date.
• A student marching in Commencement as a “participant” or who cannot graduate in a semester for which the application for graduation was approved will not be charged an additional graduation fee when submitting another graduation application.

Graduation Fee: $120

• Graduation fees are payable at the time of application for graduation
• The graduation fee covers:
  • The cost of the diploma and diploma cover
  • Administrative fees and expenses related to the commencement ceremony
• Students are required to pay the graduation fee only once
• All fees are nonrefundable

If you told our office you did not want to participate in the commencement ceremony and you changed your mind, please email registrar@ncwu.edu immediately.

To be eligible for commencement, a student must have completed all of their academic requirements. A student should apply for graduation for a given semester only if he or she is enrolled in all courses necessary to complete the degree requirements, including GPA requirements, by the end of the academic semester in which they are applying for graduation.  A graduation application will not be approved for any student for which a degree audit demonstrates that he or she will be unable to complete the necessary credit hours and requirements prior to the graduation date.

During Grad Fair, you will also have a chance to order your class ring, stoles and graduation announcements. Balfour provides beautiful custom announcements, thank-you cards and class rings to upcoming graduates. For more information regarding class rings and/or announcement orders, please visit Balfour online at Official NCWU Ring Collection & Graduation Announcements Now.

It is solely and only the student’s responsibility to meet the requirements for graduation. All forms of advising are for informational purposes only. Students may view their unofficial advising worksheet (degree audit) through their my.ncwu.edu  account.

Instructions:

1. Log in to my.ncwu.edu account
2. Click on the student tab
3. Click on Degree Information
4. Click on Degree

Your advising worksheet is an unofficial check of the requirements you have completed and the requirements you have remaining. While unofficial, it should accurately reflect your progress in meeting your graduation requirements. If you believe there is an error, it is your responsibility to contact the Office of the Registrar. If you do not understand how to read your audit, please contact your academic advisor.

How to Clear Common Graduation Holds

The following are common “Holds” placed on a student. All true holds must be cleared in order for you to receive your diploma.

SL: Contact Student Affairs 252.985.5178
AR: Contact the Business Office 252.985.5104
LB: Contact the Library 252.985.5350
RG: Contact the Registrar’s Office 252.985.5130
FA: Contact the Financial Aid Office 252.985.5290

Perkins Loan

Students receiving Perkins Loan disbursements must complete a Loan Repayment Schedule and Loan Interview.  ECSI will mail this information to the address we have in our system.  It is the student’s responsibility to ensure your address is correct.  You may update your address, make payments and view your account to www.mycampusloan.com.

Once you have completed the Loan Repayment Schedule and Loan Interview, return the forms to:

North Carolina Wesleyan University
Attn: Business Office
3400 N. Wesleyan Blvd.
Rocky Mount, NC 27804

Stafford Loan Exit Counseling

Students must complete Exit Counseling.  All students who received either the Direct Subsidized Stafford Loan or Direct Unsubsidized Stafford Loan program must complete the Exit Loan Counseling online at www.studentloans.gov.  You will need your FAFSA Log-in information to access this site. If additional help is needed, you will receive an email from the Office of Financial Aid. Federal Regulations require North Carolina Wesleyan University’s Financial Aid Office to provide Exit Loan Counseling to all Federal Student Loan borrowers who are no longer enrolled half-time (6hrs), are scheduled to graduate, who have withdrawn or do not return to school, or even if you plan to attend another university, so they will better understand their rights and responsibilities.  The Exit Counseling provides important information about your student loans.  Upon completion of the exit counseling, confirmation will be sent to North Carolina Wesleyan University and the Department of Education. If you have any questions, please contact the Office of Financial Aid at 252.985.5290 or by email at financialaid@ncwu.edu.

Degrees are conferred at the end of each term; Summer, Fall and Spring. It is important to apply for graduation the term before you are going to meet your academic requirements. All financial obligations and holds must be cleared in order for students to receive their diploma and transcripts. While the University confers three times a year, there is only one graduation ceremony per year held at the end of the spring semester.

• All participating graduates will receive their diploma cover at commencement, and their diplomas will be mailed.

Duplicate Diploma

Cost: $35
Students may request a duplicate diploma. The request takes about 6-8 weeks for processing and delivery.

Complete the online form here or mail a completed duplicate diploma request to North Carolina Wesleyan University, Registrar’s Office, 3400 N. Wesleyan Blvd., Rocky Mount, NC 27804.

THE FOLLOWING CHECKLIST SHOULD BE CAREFULLY READ AND RETAINED FOR GUIDANCE AND CONTINUED REFERENCE THROUGHOUT THE GRADUATION PROCESS.

Time and Place

Commencement will be held on Saturday, May 4, 2024 beginning at 10:00 a.m. at the Rocky Mount Event Center. (address: 285 NE Main Street, Rocky Mount) Graduates must arrive by 8:30 a.m. to check in (see check-in below for details).

Commencement lasts approximately 3 hours.

Tickets

Tickets will be required for this event. We will send out more information regarding the number of tickets once we have completed the graduate headcount. The doors will open at 8:30 a.m. for all guests. All guests must be seated by 9:40 a.m. before the procession of the graduates. If your guests are NOT SEATED by 9:40; they will have to wait in an holding area or outside of the building until after the procession of graduates, as well as the presenting of colors

Parking

All graduates will park in “Lot A” or “Lot B” at the rear entrance of the Event Center. (A detailed map with directions will be sent out to the graduates closer to the commencement date). There will be additional parking around the facility for your friends and family. Please note that graduates MUST arrive by 8:30 to park in either of these lots.

Guests needing assistance may be dropped off at the front of the event center to avoid walking a long distance.

Check-In

When you arrive for check-in, you will pick up your graduation packet and keep it with you during the entire time of Commencement. Your packet will include the following:

• Diploma Cover
• Alumni Coin
• Honor Cord (if applicable) If you have an honor cord, please remove it from your packet and put it on.
• Picture Information
• Gift from the President
• Documents (Transcript Information, etc.)

Bag Policy

All guests are subject to bag searches and various levels of screening subject to management discretion. All bags must meet size requirements. To reduce staff contact with guests’ belongings, we have implemented the following bag policy:

• Clutch or wristlet bags smaller than 4.5″ x 6.5″ are permitted; these are not required to be opened for inspection.
• Clear bags no larger than 12″ x 12″ x 10″ that can be visibly inspected are allowed without further inspection. Bags larger than 12″ x 12″ x 10″ are not allowed, this includes backpacks, camera bags and oversized purses.
• Parenting bags and medical bags are permitted and required to pass through a walk-through metal detector prior to entry.
• Guests can expect longer wait times due to bag inspection lines.

Prohibited Items

These items are not allowed in the Rocky Mount Event Center during Commencement:

• No outside food or beverage
• No bags that do not meet our bag policy (above)
• No balloons
• No weapons of any kind, including wallet chains or chemical sprays
• No alcohol/drugs
• No baby strollers
• No confetti poppers
• No air horns
• No smoking/vaping
• No flash cameras

All policies are subject to change at the discretion of NCWU or the Rocky Mount Event Center management.

 

Commencement Rehearsal

There is no Commencement rehearsal.

 

Academic Regalia

You can order your regalia (cap and gown) from the University Bookstore at https://ncwustore.com/. Through the website, you have the option to ship to your residence or you can elect to stop by the store in Rocky Mount to pick it up.  For your convenience, you may pick it up during Grad Fair when the Bookstore will be operating with extended hours. Grad Fair will be Monday, March 11th from 10:00-6:00 . If you have questions regarding your regalia order, please email bookstore@ncwu.edu . The academic regalia consists of cap, gown and tassel. The cap is an essential part of the academic regalia. In particular, the cap should not be removed at any point during the conferring of degrees. You are not to wear any other items and/or honor cords/stoles from any other organization unless they were obtained during your tenure at North Carolina Wesleyan University. You are allowed to decorate your cap as long as the decorations do no impede your ability to wear the cap during the entire ceremony. Business or Sunday attire is recommended for underneath the regalia.

Grad Fair

Grad Fair will be on Monday, March 11th  from 10:00-6:00 in Rocky Mount at the University Bookstore. There you will have a chance to order you class ring, graduation announcements, as well as purchase a stole and your diploma frame. For more information regarding class rings and/or announcement orders, please visit Balfour online at Official NCWC Ring Collection & Graduation Announcements Now>>.

 

Assembly of Degree Candidates

Degree candidates (graduates) should report to the Rocky Mount Event Center at 8:30  a.m. on Saturday, May 4, 2024. The doors for the graduates will open at 8:00. The graduates will enter the Rocky Mount Event Center at the rear side of the building, while families will enter through the main front doors. There will be clearly marked signs for you to follow. Please note that only graduates will be allowed to enter at this entrance. The Registrar will instruct degree candidates on how to proceed during the ceremony.

Graduates will not be allowed to leave this area once they arrive; therefore, please make sure you have your cap, gown and tassel. We are not responsible for items left unattended in the graduate room once you process out of this location.

Diplomas

Everyone who crosses the stage will receive a diploma cover upon exiting the stage. Your actual diploma will be mailed to you. All financial obligations to the University must be cleared in order to receive your diploma. If not, your diploma will be mailed to you once your financial obligations are satisfied.

Webcasting

The University will be webcasting the ceremony. The link to the webcast will be available on the front page of the University website: www.ncwu.edu on the day of Commencement. Webcasting will begin at 9:45 a.m. prior to the beginning of the ceremony.

Photography

Pictures will be taken by NCWU and will be posted for you to download free of charge. (detailed information will be in the packet that you will receive the morning of Commencement)

 

ADULT AND PROFESSIONAL STUDIES

Joy Smallwood
jsmallwood@ncwu.edu
252-985-5263

For additional information or questions pertinent to Commencement, you can contact the following offices:

Student Accounts: 252-985-5104

Provost’s Office: 252-985-5136

College Bookstore: 252-985-5175

Registrar’s Office: 252-985-5130

Diploma Inquiries: 252-985-5286

 

ADULT AND PROFESSIONAL STUDIES

Joy Smallwood
jsmallwood@ncwu.edu
252-985-5263