Commencement Information


SPECIAL NOTE: Graduation is a joyous and special occasion. It is a time for celebration and merriment. You are reminded, however, that Commencement is a formal College function. You are requested to maintain the order and solemnity of the proceedings. It is a courtesy we owe to each other and to our guests.

Submit completed graduation application by the dates listed below:

Application Deadlines:

  • Spring 2020 – January 27 by 5:00 p.m.
  • Summer 2020 – June 14 by 5:00 p.m.
  • Fall 2020 – September 14 by 5:00 p.m.

All graduation applications and surveys can now be found on My.NCWC.EDU

Graduation Fee: $120 and is payable at the time of application for graduation.  The graduation fee covers the cost of the cap and gown, diploma and diploma cover, administrative fees and expenses related to the commencement ceremony.  A student is required to pay the graduation fee only once.  All fees are nonrefundable.

If you told our office you did not want to participate in the commencement ceremony and you changed your mind, please email registrar@ncwc.edu immediately.

To be eligible for commencement, a student must have completed all of their academic requirements. A student should apply for graduation for a given semester only if he or she is enrolled in all courses necessary to complete the degree requirements, including GPA requirements, by the end of the academic semester in which they are applying for graduation.  A graduation application will not be approved for any student for which a degree audit demonstrates that he or she will be unable to complete the necessary credit hours and requirements prior to the graduation date.

Diplomas

Degrees are conferred at the end of each term; Summer, Fall and Spring. It is important to apply for graduation the term before you are going to meet your academic requirements. All financial obligations and holds must be cleared in order for students to receive their diploma and transcripts. While the College confers three times a year, there are only two graduation ceremonies per year held at the end of the spring and fall semesters.

  • All participating graduates will receive their diploma cover at commencement, and their diplomas will be mailed.

Duplicate Diploma

Cost: $35
Students may request a duplicate diploma. The request takes about 6-8 weeks for processing and delivery.

Mail a completed duplicate diploma request to North Carolina Wesleyan College, Samantha Godsey, Registrar’s Office, 3400 N. Wesleyan Blvd., Rocky Mount, NC 27804.

Commencement Ceremony

Commencement General Admission
Commencement Exercises will be held on Saturday, December 5, 2020 beginning at 10:00 a.m. in Minges Auditorium located in the Dunn Center of the Performing Arts. Due to venue restrictions, current state regulations and other factors that are out of our control,  it will be a closed event, opened only to graduates, faculty, and the platform party. This decision ensures physical distancing and the safety of those participating in commencement. Your understanding is appreciated during these unprecedented times.

Please note, if you are not attending Commencement, your packet will be mailed to you after Commencement.  Also, the Dunn Center for Performing Arts is located on the main campus of North Carolina Wesleyan College.

North Carolina Wesleyan College
Dunn Center for Performing Arts
3400 N. Wesleyan Blvd.
Rocky Mount, NC 27804

The deadline for responding to attend Commencement is 5:00 p.m. Wednesday, November 18th.  Due to COVID restrictions, seating is limited.  If you do not respond to sgodsey@ncwc.edu , you will not be able to attend the ceremony.

Note: Students who choose not to participate in the December 2020 commencement will not be qualified to participate in a future commencement unless your degree is prolonged.

Admission of Guests
The event will be live streamed and recorded so that family and friends will be able to celebrate with each graduate virtually. Out-of-town family and guests are encouraged to still visit Rocky Mount, as they can certainly spend time with each graduate after the ceremony, however, they will not be permitted in The Dunn Center.

MASKS MUST BE WORN AT ALL TIMES

Graduate Information

  • Graduates can park in the north and south parking lots of the Dunn Center for Performing Arts.
  • Graduates will enter/check-in at the front of the Dunn Center (Garner Lobby). You must enter through the front doors as this will be the only entrance that is open.
  • Graduates will not be permitted to leave the building after check-in; therefore, please have everything you need when you enter.
  • Graduates must be dressed in their Regalia (hat included) when they arrive for check-in.
  • Graduates can begin checking in at 8:45 and all graduates must be checked in and seated by 9:30 a.m. No graduate will be admitted into the building after 9:30 a.m., as the doors will be locked.
  • Graduates will go directly to Minges to take their socially distanced assigned seat, as there will be no processional or recessional.
  • Graduates will stay in their seats unless they need to leave their seat to use the restroom or get water. No mingling is allowed inside of the building.
  • Announcements will be made in Minges before Commencement
  • Graduates will pick up their packets at check-in. You packet will include the following items:
    • Diploma Cover
    • Alumni Coin
    • Honor Cord (if applicable) If you have an honor cord, please remove it from your packet and put it on.
    • Alumni Gift
    • Documents (Picture information/Transcript Information, etc.)
  • Pictures will be taken by NCWC and will be posted for you to download free of charge. (detailed information will be in your packet)
  • Graduates will be released to exit by Ushers/Marshals (for social distancing). All graduates must exit the building immediately after the ceremony. No mingling is allowed inside of the building.
  • All pictures after Commencement must be taken outside. (Please be reminded of social distancing and mask wearing even outside within six feet of others)
  • COVID Precautions that will be in place:
    • Mask at all times
    • No mingling
    • Seats will be socially distanced
    • No handshaking during the presentation of candidates as they cross the stage
    • You may no exit the building after check-in until the end of Commencement

Commencement Rehearsal
There is no Commencement rehearsal.

Webcasting
Due to the fact Commencement will be a closed event in December 2020, the College will be webcasting the ceremony.  The link to the webcast will be available on the front page of the College website: www.ncwc.edu  on the day of Commencement.  Webcasting will begin at 9:45 a.m. prior to the beginning of the ceremony.

Academic Regalia
The academic regalia consists of cap, gown and tassel.  The cap is an essential part of the academic regalia.  In particular, the cap should not be removed at any point during the conferring of degrees. You are not to wear any other items and/or honor cords/stalls from any other organization unless they were obtained during your tenure at North Carolina Wesleyan College. Your cap and gown can be picked up from Grad Fairs at your local campus, or for Adult Studies students, from your site director/representative.  You are allowed to decorate your cap as long as the decorations do no impede your ability to wear the cap during the entire ceremony.

Diplomas
Everyone who crosses the stage will receive a diploma cover upon exiting the stage. Your actual diploma will be mailed to you. All financial obligations to the College must be cleared in order to receive your diploma in order for it to be mailed. Otherwise, your diploma will be mailed to you once your financial obligations are satisfied.

Photography
NCWC will photograph each graduate as he/she walks across the stage during the ceremony. The pictures will be available to download FREE of charge. (detailed information will be in your packet)

ADDITIONAL INFORMATION
For additional information or questions pertinent to Commencement, you can contact the following offices:

Student Accounts: 252.985.5104
Student Affairs: 252.985.5178
Provost’s Office: 252.985.5136
College Bookstore: 252.985.5175
Registrar’s Office: 252.985.5130
Diploma Inquiries: 252.985.5286

Your tickets and cap and gown can be picked up at your campus Grad Fair on the following dates:

  • TBA  – Goldsboro Campus
  • TBA – Durham Campus
  • TBA – Rocky Mount Campus (Rachel T. Dix Bookstore)

For all other campuses, your site director will contact you when graduation packets are available for pickup at your designated campus location. If you are unable to go to Grad Fair, you may pick up your tickets and cap and gown afterward at your site location. Please contact your site director to schedule a time for pick up. You will receive more information as the time approaches.

Graduation Announcements and Class Rings

During Grad Fair, you will also have a chance to order your class ring, stoles and graduation announcements. Balfour provides beautiful custom announcements, thank-you cards and class rings to upcoming graduates. For more information regarding class rings and/or announcement orders, please visit Balfour online at Official NCWC Ring Collection & Graduation Announcements Now.

Graduation Requirements

Students should submit a completed graduation application to the Office of the Registrar to initiate the graduation process via my.ncwc.edu . Once the application is received, your record will be audited.

A student may march in the Commencement Ceremony only if he or she has completed all requirements for the degree and has a cumulative grade point average (GPA) of 2.0 or higher and a GPA in the major of 2.0 or higher at the time of Commencement.  A student whose application for graduation was approved but, due to failing a course or receiving an incomplete grade in coursework for the current semester, may be permitted to march in the Commencement Ceremony as a “participant” if the student has no more than six (6) semester hours of credit remaining to be earned for degree completion.

Students may march at Commencement only once for any degree earned.  Students who are approved for graduation but do not graduate or are marching as a “participant” must submit a new application for the next graduation date.  A student marching in Commencement as a “participant” or who cannot graduate in a semester for which the application for graduations was approved will not be charged an additional graduation fee when submitting another graduation application.

Degree Audits

It is solely and only the student’s responsibility to meet the requirements for graduation. All forms of advising are for informational purposes only. Students may view their unofficial advising worksheet (degree audit) through their my.ncwc.edu  account. After logging in, click on the student tab, then click on Degree Information, then click on Degree Your advising worksheet is an unofficial check of the requirements you have completed and the requirements you have remaining. While unofficial, it should accurately reflect your progress in meeting your graduation requirements. If you believe there is an error, it is your responsibility to contact the Office of the Registrar. If you do not understand how to read your audit, please contact your academic advisor.

How to Clear Common Graduation Holds

The following are common “Holds” placed on a student. All true holds must be cleared in order for you to receive your diploma.

SL: Contact Student Affairs 252.985.5178
AR: Contact the Business Office 252.985.5104
LB: Contact the Library 252.985.5350
RG: Contact the Registrar’s Office 252.985.5130
FA: Contact the Financial Aid Office 252.985.5290

Perkins Loan

Students receiving Perkins Loan disbursements must complete a Loan Repayment Schedule and Loan Interview.  ECSI will mail this information to the address we have in our system.  It is the student’s responsibility to ensure your address is correct.  You may update your address, make payments and view your account to www.mycampusloan.com.

Once you have completed the Loan Repayment Schedule and Loan Interview, return the forms to:

North Carolina Wesleyan College
Attn: Business Office
3400 N. Wesleyan Blvd.
Rocky Mount, NC 27804

Stafford Loan Exit Counseling

Students must complete Exit Counseling.  All students who received either the Direct Subsidized Stafford Loan or Direct Unsubsidized Stafford Loan program must complete the Exit Loan Counseling online at www.studentloans.gov.  You will need your FAFSA Log-in information to access this site. If additional help is needed, you will receive an email from the Office of Financial Aid. Federal Regulations require North Carolina Wesleyan College’s Financial Aid Office to provide Exit Loan Counseling to all Federal Student Loan borrowers who are no longer enrolled half-time (6hrs), are scheduled to graduate, who have withdrawn or do not return to school, or even if you plan to attend another university, so they will better understand their rights and responsibilities.  The Exit Counseling provides important information about your student loans.  Upon completion of the exit counseling, confirmation will be sent to North Carolina Wesleyan College and the Department of Education. If you have any questions, please contact the Office of Financial Aid at 252.985.5290 or by email at financialaid@ncwc.edu.

Graduation Applications and Surveys

All graduation applications and surveys can now be found on My.NCWC.EDU

ADULT DEGREE PROGRAMS

Campus Director Email Phone
Rocky Mount Robert Benson rbenson@ncwc.edu 252.985.5258
Triangle Jessica Harrison jharrison@ncwc.edu 919.465.4782
Goldsboro Jessica Harrison jharrison@ncwc.edu 919.465.4782
Wilmington Katie Farrell kfarrell@ncwc.edu   910.338.3194
Brunswick Katie Farrell kfarrell@ncwc.edu   910.338.3194
Greenville Joy Smallwood jsmallwood@ncwc.edu 252.525.4236
Manteo Joy Smallwood jsmallwood@ncwc.edu 252.525.4236
Washington Joy Smallwood jsmallwood@ncwc.edu 252.525.4236
New Bern Joy Smallwood jsmallwood@ncwc.edu 252.525.4236