Commencement Information


SPECIAL NOTE: Graduation is a joyous and special occasion. It is a time for celebration and merriment. You are reminded, however, that Commencement is a formal College function. You are requested to maintain the order and solemnity of the proceedings. It is a courtesy we owe to each other and to our guests.

Submit completed graduation application by the dates listed below:

Application Deadlines:

  • Spring 2019 – January 27 by 5:00 p.m.
  • Summer 2019 – June 14 by 5:00 p.m.
  • Fall 2019 – September 16 by 5:00 p.m.

All graduation applications and surveys can now be found on My.NCWC.EDU

Graduation Fee: $100 and is payable at the time of application for graduation.  The graduation fee covers the cost of the cap and gown, diploma and diploma cover, administrative fees and expenses related to the commencement ceremony.  A student is required to pay the graduation fee only once.  All fees are nonrefundable.

If you told our office you did not want to participate in the commencement ceremony and you changed your mind, please email registrar@ncwc.edu immediately.

To be eligible for commencement, a student must have completed all of their academic requirements. A student should apply for graduation for a given semester only if he or she is enrolled in all courses necessary to complete the degree requirements, including GPA requirements, by the end of the academic semester in which they are applying for graduation.  A graduation application will not be approved for any student for which a degree audit demonstrates that he or she will be unable to complete the necessary credit hours and requirements prior to the graduation date.

Diplomas

Degrees are conferred at the end of each term; Summer, Fall, and Spring. It is important to apply for graduation the term before you are going to meet your academic requirements. All financial obligations and holds must be cleared in order for students to receive their diploma and transcripts. While the College confers three times a year, there are only two graduation ceremonies per year held at the end of the spring and fall semesters.

  • All participating graduates will receive their diploma cover at commencement, and their diplomas will be mailed.

Duplicate Diploma

Students may request a duplicate diploma.  The cost is $30, and you may pay online.  The request takes about 6-8 weeks for processing and delivery.

Mail a completed duplicate diploma request to North Carolina Wesleyan College, Atyah Spells, Office of Academic Affairs, 3400 N. Wesleyan Blvd., Rocky Mount, NC 27804.

Commencement Ceremony

North Carolina Wesleyan College will hold its next Commencement ceremony on Saturday, May 4, 2019 at 10 a.m. at the Rocky Mount Event Center located at 285 NE Main Street, Rocky Mount. Graduates must arrive by 8:30 a.m. dressed in cap and gown to check in.

Commencement lasts approximately 3 hours with the Baccalaureate Service being held in the beginning of the Commencement ceremony.

Commencement General Admission
Tickets are not required for the ceremony. Seating is on a first-come, first-served basis beginning at 8:30 a.m. All guests must be seated by 9:30 a.m. before the procession of the graduates.

Parking
The attached map outlines parking directions for all graduates. All graduates will park in “Lot A” or “Lot B” at the rear entrance of the Event Center. Please bring your student ID if possible to show to the officer that will be working “Lot A” and “Lot B”. There will be additional parking around the facility for your friends and family.

Commencement Rehearsal
There is no Commencement rehearsal.

Academic Regalia
The academic regalia consists of cap, gown and tassel. The cap is an essential part of the academic regalia. In particular, the cap should not be removed at any point during the conferring of degrees. You are not to wear any other items and/or honor cords/stalls from any other organization unless they were obtained during your tenure at North Carolina Wesleyan College. Your cap and gown can be picked up from Grad Fairs at your local campus, or for ASPIRE students, from your site director/representative. You are allowed to decorate your cap as long as the decorations do no impede your ability to wear the cap during the entire ceremony.

Assembly of Degree Candidates
Degree candidates (graduates) should report to the Rocky Mount Event Center at 8:30  a.m. on Saturday, May 4, 2019. The graduates will enter the Rocky Mount Event Center at the rear of the building, while families will enter through the main front doors.  There will be clearly marked signs for you to follow. Please note that only graduates will be allowed to enter at this entrance. The College Registrar will instruct degree candidates on how to proceed during the ceremony.

The graduate entrance will be clearly marked when you arrive. All other guests will have to enter at the front of the Event Center.

Graduates will not be allowed to leave this area once they arrive; therefore, please make sure you have your cap, gown and tassel. We are not responsible for items left unattended in the graduate room once you process out of this location.

Honor cords will be given out the morning of Commencement when you check in.

Honor Program Ceremonies
Any Saturday morning Honor’s ceremony originally scheduled on campus will now take place at the Rocky Mount Event Center. If you have been notified and are participating at an Honor’s ceremony on Saturday morning, you are your guests will be allowed to enter in the rear of the Event Center. After the program is over the guest(s) will need to proceed to the front of the building for the commencement ceremony seating.

The Master of Science in Criminal Justice Hooding, as well as the Alpha Phi Sigma Honor Society Induction will still be held on Friday, May 3rd at 6:00 p.m. in Powers Recital Hall, Dunn Center for the Performing Arts at North Carolina Wesleyan College.

Diplomas
Everyone who crosses the stage will receive a diploma cover upon exiting the stage. Your actual diploma will be mailed to you. All financial obligations to the College must be cleared in order to receive your diploma in order for it to be mailed. Otherwise, your diploma will be mailed to you once your financial obligations are satisfied.

Photography
A professional photographer from Grad Images Photography will photograph each graduate as he/she walks across the stage during the ceremony. The pictures will be available to purchase through Grad Images. The contact for Grad Images is gradimages.com or 1.800.261.2576. Grad Images is independent of the College and all questions regarding photographs should be directed to them.

 

ADDITIONAL INFORMATION
For additional information or questions pertinent to Commencement, you can contact the following offices:

Student Accounts: 252.985.5104
Student Affairs: 252.985.5178
Provost’s Office: 252.985.5136
College Bookstore: 252.985.5175
Registrar’s Office: 252.985.5130
Diploma Inquiries: 252.985.5286

 

Commencement Attire
Your cap and gown can be picked up at your campus Grad Fair on the following dates:

  • Monday, March 11, 4:00 p.m. – 6:30 p.m. – Durham Campus
  • Tuesday, March 12, 10:00 a.m. – 6:00 p.m.  – Rocky Mount Campus (Rachel T. Dix Bookstore)
  • Friday, March 15, 1:00 p.m. – 3:00 p.m. – Goldsboro Campus

For all other campuses, your site director will contact you when graduation packets are available for pickup at your designated campus location. If you are unable to go to Grad Fair, you may pick up your cap and gown afterward at your site location. Please contact your site director to schedule a time for pick up. You will receive more information as the time approaches.

Female students are to wear slacks, dress or skirts with dress shoes. Male students are to wear slacks and a dress shirt with dress shoes. This is a traditional ceremony; therefore, any student not dressed appropriately or with anything attached to their cap or gown not NCWC issued/approved will not be allowed to participate in the ceremony. Caps may be decorated.

Honor cords are given at check in.

Graduation Announcements and Class Rings

During Grad Fair, you will also have a chance to order your class ring, stoles and graduation announcements. Balfour provides beautiful custom announcements, thank-you cards and class rings to upcoming graduates. For more information regarding class rings and/or announcement orders, please visit Balfour online at Official NCWC Ring Collection & Graduation Announcements Now.

Graduation Requirements

Students should submit a completed graduation application to the Office of the Registrar to initiate the graduation process via my.ncwc.edu . Once the application is received, your record will be audited.

A student may march in the Commencement Ceremony only if he or she has completed all requirements for the degree and has a cumulative grade point average (GPA) of 2.0 or higher and a GPA in the major of 2.0 or higher at the time of Commencement.  A student whose application for graduation was approved but, due to failing a course or receiving an incomplete grade in coursework for the current semester, may be permitted to march in the Commencement Ceremony as a “participant” if the student has no more than six (6) semester hours of credit remaining to be earned for degree completion.

Students may march at Commencement only once for any degree earned.  Students who are approved for graduation but do not graduate or are marching as a “participant” must submit a new application for the next graduation date.  A student marching in Commencement as a “participant” or who cannot graduate in a semester for which the application for graduations was approved will not be charged an additional graduation fee when submitting another graduation application.

Degree Audits

It is solely and only the student’s responsibility to meet the requirements for graduation. All forms of advising are for informational purposes only. Students may view their unofficial advising worksheet (degree audit) through their my.ncwc.edu  account. After logging in, click on the student tab, then click on Degree Information, then click on Degree Your advising worksheet is an unofficial check of the requirements you have completed and the requirements you have remaining. While unofficial, it should accurately reflect your progress in meeting your graduation requirements. If you believe there is an error, it is your responsibility to contact the Office of the Registrar. If you do not understand how to read your audit, please contact your academic advisor.

How to Clear Common Graduation Holds

The following are common “Holds” placed on a student. All true holds must be cleared in order for you to receive your diploma.

SL: Contact Student Affairs 252.985.5178
AR: Contact the Business Office 252.985.5104
LB: Contact the Library 252.985.5350
RG: Contact the Registrar’s Office 252.985.5130
FA: Contact the Financial Aid Office 252.985.5290

Perkins Loan

Students receiving Perkins Loan disbursements must complete a Loan Repayment Schedule and Loan Interview.  ECSI will mail this information to the address we have in our system.  It is the student’s responsibility to ensure your address is correct.  You may update your address, make payments and view your account to www.mycampusloan.com.

Once you have completed the Loan Repayment Schedule and Loan Interview, return the forms to:

North Carolina Wesleyan College
Attn: Business Office
3400 N. Wesleyan Blvd.
Rocky Mount, NC 27804

Stafford Loan Exit Counseling

Students must complete Exit Counseling.  All students who received either the Direct Subsidized Stafford Loan or Direct Unsubsidized Stafford Loan program must complete the Exit Loan Counseling online at www.studentloans.gov.  You will need your FAFSA Log-in information to access this site. If additional help is needed, you will receive an email from the Office of Financial Aid. Federal Regulations require North Carolina Wesleyan College’s Financial Aid Office to provide Exit Loan Counseling to all Federal Student Loan borrowers who are no longer enrolled half-time (6hrs), are scheduled to graduate, who have withdrawn or do not return to school, or even if you plan to attend another university, so they will better understand their rights and responsibilities.  The Exit Counseling provides important information about your student loans.  Upon completion of the exit counseling, confirmation will be sent to North Carolina Wesleyan College and the Department of Education. If you have any questions, please contact the Office of Financial Aid at 252.985.5290 or by email at financialaid@ncwc.edu.

Graduation Applications and Surveys

All graduation applications and surveys can now be found on My.NCWC.EDU

Additional Information

For additional information/questions pertinent to Commencement,
you can contact the following offices:

STUDENT ACCOUNTS: 252.985.5104

DIPLOMA INQUIRIES: 252.985.5286

COLLEGE STORE: 252.985.5175

REGISTRAR’S OFFICE: 252.985.5130

ADULT DEGREE PROGRAMS

Campus Director Email Phone
Rocky Mount Michael Drew mdrew@ncwc.edu 252.985.5263
Triangle Jessica Harrison jharrison@ncwc.edu 919.465.4782
Goldsboro Laura Estes Brown lestes@ncwc.edu 910.988.9270
Wilmington Katie Farrell kfarrell@ncwc.edu   910.338.3194
Brunswick Katie Farrell kfarrell@ncwc.edu   910.338.3194
Whiteville Katie Farrell kfarrell@ncwc.edu   910.338.3194
Greenville Katie Farrell kfarrell@ncwc.edu   910.338.3194
Manteo Joy Smallwood jsmallwood@ncwc.edu 252.525.4236
Washington Joy Smallwood jsmallwood@ncwc.edu 252.525.4236
New Bern Joy Smallwood jsmallwood@ncwc.edu 252.525.4236